In order to comply and demonstrate compliance with some governance requirements it is necessary to keep various logs/registers or records and to maintain other governance documents. These could include, for example:

  • policies and/or registers in respect of training, expenses, conflicts and gifts 
  • procedures relating to member nominated trustees
  • an internal dispute resolution procedure
  • an activity planner setting out when things are due to be considered
  • signatory lists
  • terms of reference for committees
  • role descriptions, for example for the chair

These need to be kept updated between meetings and the current versions circulated as part of the meeting papers where relevant. Some documents will be reviewed at each meeting with others reviewed perhaps annually or less frequently. The scheme secretary should manage which items are considered when.